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TERMS & CONDITIONS

Willamette Valley Wine Auction
May 14 & 15, 2025

These Terms and Conditions of Sale (the “Auction Terms”), and the documents identified herein, constitute the entire terms and conditions with respect to the sale and purchase of wines made available during the Willamette Valley Wineries Association (“WVWA”) The Wine Auction (the “Auction”). No agent, representative, or employee of WVWA shall have the right to waive or modify any of the Auction Terms set forth herein unless such person is an authorized representative of WVWA. By bidding, whether personally or through a proxy, the bidder agrees to be bound by these Auction Terms. WVWA reserves the right to amend these Auction Terms at any time via addendum or via oral announcements by a WVWA authorized representative during the Auction.

The Online Auction will be open from May 12 at 10:00am PT to May 14 at 3:00pm PT for online-only bidding at auction.Zachys.com.

The Trade Auction will be open for absentee bidding from May 12 at 10:00am PT to May 15 at 1:00pm PT at auction.Zachys.com. The in-person live auction takes place on May 15 beginning at 1:00pm PT at Domaine Serene.

On May 15, only licensed members of the trade, their guests, and guests of WVWA, each of whom must be registered in advance, will be allowed admission to the Auction or participate in the Auction. All bidders must be licensed members of the wine trade who have registered as a bidder and received a numbered paddle. The WVWA will provide bidder contact information to Zachys Wine Auctions, Inc. which will operate the sale.

All statements of any nature, whether written or oral, by auctioneer, WVWA, or producing winery about any aspect of the auctioned wines are merely statements of opinion and do not in any way constitute a warranty or representation, either express or implied, concerning the quality of the wine or any other aspect of the wine. Such statements are not to be relied upon by bidders as warranties or representations of fact. Prospective bidders, by so bidding, acknowledge that they have inspected the wines to their satisfaction and bid only on the basis of their own inspection, evaluation and opinion of the wine being sold. All wine is sold “as is” and without any warranty whatsoever, whether express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose.

The highest bidder for each wine when the bidding is closed, as determined by the auctioneer, will be recorded as the purchaser of the wine. WVWA will be the seller and retains sole discretion as to when and how to release the wine for delivery to the purchaser. Purchaser has no right to assign or otherwise transfer the right to take possession of the wine to any other party without first obtaining permission of WVWA, who may grant or withhold permission in its sole discretion.

Bids will be accepted only from registered bidders or a bidder’s designated agent and may only be made by numbered paddle issued by WVWA to that bidder. WVWA may rely on the authority of the designated agent(s) to act on behalf of bidder, and bidder shall hold WVWA harmless from any action taken by the designated bidder.

WVWA and the auctioneer shall have the right to reject any bid at any time prior to the fall of the hammer. No bid shall be valid unless acknowledged by the auctioneer. Should a dispute arise between bidders or should the auctioneer doubt the validity of any bid the auctioneer shall have the sole and absolute right to resolve the dispute, re-offer, or withdraw the lot in question.

At the fall of the hammer, the bidder identified by the auctioneer shall be deemed to have purchased the wine and thereupon assumes full risk and responsibility thereof. WVWA shall have the absolute right to withhold release and delivery of the wine to purchaser until purchaser has paid in full. Purchaser’s sole remedy for non-delivery of the wine shall be limited to obtaining a refund of the purchase price.

Bidders and purchasers agree that the sale and delivery of wines via the Auction shall not affect the rights of the producing winery to sell their own wines to any distributor of their choosing or direct to consumers in bidder’s/purchaser’s state or the right of producing winery to sell wines to any purchaser in said state. Bidder/purchaser agrees to take whatever steps are necessary to protect the rights of the producing winery outlined in this paragraph, including but not limited to the relinquishment of any rights which bidder/purchaser may have under state law.

Any offer or sale, as well as any action or proceeding, related to or in connection with the Auction shall be governed by and interpreted under the laws of the State of Oregon. Any offer or sale of wine related to or in connection with the Auction is subject to the provisions of the Oregon Liquor Control Act and Federal Alcohol Administration Act and are offered and sold subject to the provisions of those laws.

Online Auction:
Online bidding is hosted by Zachys Wine Auctions. The Auction will be held subject to the terms and conditions of the host of the online Auction; provided, however, that these Auction Terms control the relationship between WVWA and bidders in the event of any conflicting term of the online Auction host. By participating in the online Auction, bidders agree to be bound by the terms and conditions and other published policies of the online Auction host.

Payment and Collection for Online Auction Buyers:
Purchaser will submit full payment for all purchases directly to Zachys Wine Auctions for each wine upon the close of the Online Auction. All bidders must submit credit card information to permit Zachys Wine Auctions to charge the bidder’s credit card for wine purchased in accordance with their terms and conditions. Lots paid with a credit card will incur a 2% processing fee. View Zachys Wine Auctions terms and conditions.

Payment and Collection for Trade Auction Buyers:
All wine trade bidders will receive an invoice for their purchases from the WVWA. Purchaser will submit full payment for all purchases directly to WVWA for each wine upon receipt of invoice. Only one payment per lot is permitted. Lots paid with a credit card will incur a 3.75% processing fee. Any amount not paid within 30 days of invoice will accrue interest at 1.5% per month.

Delivery:
All wine is sold FOB the location of the winery that produced the lot purchased. WVWA is not responsible for shipping wine. Shipping or delivery arrangements, expenses and insurance are the sole responsibility of the purchaser. Any shipment of wines out-of-state is the responsibility of the purchaser, who is solely responsible for compliance with the laws and regulations of said state.

Media Coverage:
As a condition of participating in the Auction, participant permits WVWA to reproduce, adapt, display, publish and distribute, in any and all media whether now known or yet to be developed, any video, photograph, or image taken or recorded of the participant at the Auction, participant’s name, voice, likeness, city or state of residence, and any other information regarding his/her participation in the Auction, and releases WVWA from any liability therefrom.

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